At the start, my first job was to find out what lights were available to use as another show was happening at the same time and then I had to work out the colours that I would be using (i needed to find the correct colour codes on the LEDs) I did this my experimenting to see what looked best. I chose purple because it linked with the advertising posters. To do this I liaised with the marketing manager, Jordan, to confirm ideas. I used orange to highlight the fireplace. I did this to create a warm atmosphere as it was December and clearly lighting the fire would be too much of a risk. The open white fresnels were placed on booms on either side of the audience highlighting the performer. This worked well because they were clearly seen on stage and stood out even from the back row. I stuck to my deadlines and had completed this task ahead of schedule. I was glad about this because it meant I did not have to stress or rush my work.
After this I was given the blueprints / ground plan of the room from the events manager who contacted Arley Hall on my behalf. These ground plans allowed me to do a proper design which gave me a better idea of where I would position the lights. This was also done before schedule. It was done quickly because nothing too extreme or extravagant was needed as it was a classical event.
I was asked by my manager, Jordi to create a checklist for the equipment I would need to take for the get in. I wrote this list and passed it on. Jordi kept hold of all lists / plans. Next time I would prefer to keep my own copy in case Jordi was absent or it went missing. It would work well to have an online page to store our work and one that we could all access / use to put up our developments in the absence of a team member.
On the morning of the event, I was responsible for collecting the lighting / technical equipment and loading it into the van. I used the checklist to ensure nothing had been left behind. We had everything and all equipment was where it was supposed to be, meaning the first step ran smoothly.
When we arrived at Arley we began to set up straight away. I lead a team of first years, directing them where lights needed going. I had a group of 2 - 3 people helping me which was enough to make sure things got done. Unfortunately the plans had been left behind meaning I could not use it to help me. However I remembered what the design was and was able to clearly give instructions. Everyone knew what they were doing and were on task, therefore I think it was a successful get in.
Next came the focusing part of the set up, which involved putting someone in the position of the performer on the stage. The downside of this was that I had to wait for the stage to be constructed which took longer than expected. Once the stage had been lit appropriately and light did not spill, I edited the positioning of the LEDs at the back (backlight facing upwards against the wall) I did this to ensure it looked symmetrical.
Once the auditorium had been completely set up, I moved on to other areas of the venue. I used purple under the stairs to keep with the set colour theme to highlight the main features of the house and to provide some colour.
In contrast I used orange for the main entrance to create a warm and inviting ambience on the audience's arrival.
If I were able to do the design again, I would like to have taken more lights than what I had for this event. However overall I am pleased with the final result and the event was a big success.
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